15 Best E-Signature Software for Your Business in 2023
What is Electronic Signature Software?
Electronic signature (e-signature) software is a tool that enables users to sign digital documents electronically. It eliminates the need for physical signatures, paper-based documents, and scanning, making the signing process faster, more convenient, and environmentally friendly. Electronic signatures are legally binding and usually include strong security features to ensure their authenticity. Cloud-based solutions enable multiple people to sign documents from different locations, while desktop-based solutions allow users to edit and sign documents on their own devices. Electronic signature software streamlines business processes by simplifying the signing process, reducing paperwork, and providing an audit trail that tracks the entire signing process. It is an essential tool for any business that needs to sign and manage documents, contracts, and agreements quickly and efficiently.
How to Choose the Right E-signature Software for Your Business?
Step 1: Research e-signature software options
To choose the right e-signature software for your business, start by exploring the software tools you already use and whether they are compatible with e-signature software. Look for a solution that will integrate seamlessly into your existing workflow. Consider your actual needs and which features you may require from your e-signature software solution. Pay attention to the common features such as annotation and editing tools, authentication, and identity proofing methods, document archiving, workflow automation processes, and security and encryption. Many vendors offer a demo or a free trial version, so take advantage of that to see if it meets your requirements. Finally, decide how you would prefer to be charged, documents per month or not.
Step 2: Compare and choose the right e-signature software for your business
Choosing the right e-signature software for your business is crucial to ensure efficient and secure document signing. It’s important to compare different options before making a decision to find a solution that meets your specific needs. When evaluating e-signature software, some key factors to consider include security features, integrations, ease of use, and pricing. For security, look for software that offers upgraded encryption and protects sensitive documents. For integrations, consider if the software can integrate with other programs your business uses. Ease of use is important to ensure your team can easily sign and send documents. Pricing is also a crucial factor, as some software may offer basic options at a lower cost while others provide advanced tools for a higher price.
Step 3: Check the list of available e-signature software platforms
There are numerous e-signature software platforms available in the market, each with its own unique features, pricing, and customer reviews. Each platform has its own strengths and weaknesses, and pricing varies depending on the features and number of users. It’s important to consider individual feature needs and compatibility with existing software tools when selecting an e-signature software platform. Customer reviews can also provide valuable insights into the user experience and reliability of each platform.
Step 4: Make sure that the e-signature software meets your requirements
Consider the features that are essential for your business operations and make sure that the software you choose offers those features. Check whether the software is compatible with your existing systems, such as your CRM or other third-party tools. Look for a solution that seamlessly integrates with your current workflow. Security is also a critical factor to consider. Ensure that the software you select provides a secure technology infrastructure to protect your data and personal information. Furthermore, the software must comply with electronic signature laws around the world. Lastly, choose software that is easy to use and offers an intuitive and simple interface to enhance user experience.
Step 5: Read reviews and ratings of different e-signature software packages
With so many options available in the market, it can be overwhelming to make a decision. Reviews and ratings provide valuable insights from other users who have already experienced the software’s features and functionality. This information can help you make an informed decision, ensuring that the software you choose meets your business needs and integrates seamlessly into your existing workflow. Therefore, it is highly recommended to read reviews and ratings before selecting an e-signature software solution.
Step 6: Check the requirements for installation and use
It is important to carefully check the requirements for installation and use of e-signature software in your business to ensure seamless integration with your existing systems and infrastructure. Failure to do so can result in compatibility issues, which can lead to delays and additional costs. When evaluating these requirements, consider factors such as platform compatibility, integration with existing workflow, legal compliance, and industry-specific compliance requirements such as GDPR.
Step 7: Read about the benefits of using e-signature software
One of the most significant benefits is increased efficiency, as e-signatures eliminate the need for printing, signing, and scanning paper documents. This saves time and money, allowing you to focus on other important tasks. Additionally, e-signatures are more secure than handwritten signatures, making them a safer option for sensitive documents. Going paperless also cuts costs and reduces your environmental impact. E-signatures can be used in many scenarios, such as sales order processing, new hire paperwork, and legal documentation.
Step 8: Assess customer support options available with the e-signature software package
In case of any issues or questions, having responsive and helpful customer support can save time and prevent potential losses. Look for software vendors that offer various customer support options such as email, phone, live chat, or video tutorials. Make sure that the e-signature software you choose offers an intuitive and simple interface to enhance user experience.
Step 9: Ask for demos if possible
When choosing e-signature software for your business, it is important to ask for demos or free trial versions. This allows you to test the software and see if it meets your requirements before committing to a purchase. Demos also give you the opportunity to explore the software’s features and see how it integrates into your existing workflow. Additionally, demos can help you evaluate the software’s ease of use and the level of customer support offered.
The Best E-signature Software for Businesses in 2023
PandaDoc is a top choice for businesses looking for an all-in-one solution for document creation, collaboration, and electronic signature. With over 750 templates available, it allows users to quickly create contracts, commercial offers, invoices, legal documents, and more. It also integrates with popular enterprise CRMs and payment portals such as Salesforce, Microsoft Dynamic, PayPal, and Stripe. PandaDoc’s workflow features include collaborating with different roles within a company or externally through permissions, along with commenting, response, and approvals. Its e-signature features include signing on a mobile app or desktop, with 256-bit encryption and HIPAA-compliant and SOC 2 Type II certification. With pricing starting at $19 per user per month, PandaDoc offers a free 14-day trial and a free eSign plan. Its edge compared to other platforms lies in its customizable templates, flexible usability, and fantastic integration capabilities. Consider PandaDoc for a comprehensive solution for your document management needs.
DocuSign is a cloud-based electronic signature solution that helps businesses prepare, sign, act on, and manage agreements. It is a leading e-signature software provider with over 200 million users globally. DocuSign’s user-friendly interface, customizable templates, and integration capabilities with other business tools make it a top choice for businesses. Its suite of APIs allows for custom integrations with current systems. DocuSign emphasizes security, with trusted encryption facilities and high-level security certifications in both the U.S. and Europe. It ensures compliance with industry regulations. Businesses that have benefited from using DocuSign include those in real estate, healthcare, and finance. DocuSign streamlines document signing processes, enabling businesses to send and sign documents electronically, making the business agreement process easy and accessible through laptops and mobile devices.
SignEasy is a cloud-based e-signature software that offers a user-friendly interface and the ability to sign documents from anywhere, on any device. The app supports a variety of document formats and enables users to sign documents sequentially or in parallel, making it an excellent option for businesses with a high volume of signatures. SignEasy also provides security measures like two-factor authentication and encryption to protect sensitive information. The software integrates with popular business software like Salesforce and Google Drive, streamlining workflows and increasing efficiency. However, SignEasy’s pricing plans may be a drawback for some businesses, with plans starting at $15 per user per month. Additionally, customization options may be limited, which may not be suitable for businesses with specific branding requirements. Overall, SignEasy is a versatile e-signature software that provides useful features for businesses seeking to streamline their document signing process.
4. Dropbox Sign (formerly HelloSign)
Dropbox Sign, formerly known as HelloSign, is an electronic signature software that offers unlimited signature requests on its starting paid plan. It has a simple user interface with powerful features, including custom templates, custom branding, multiple users, and advanced team management. The software has native connections to the entire Google Workspace platform and various storage and CRM solutions. Dropbox Sign’s API-exclusive plan limits API calls to 100 requests per minute. The platform is compliant with various digital privacy laws and regulations, including eIDAS, GDPR, HIPAA, UETA, ESIGN Act, and others. Businesses of any size can benefit from Dropbox Sign’s features, including freelancers and SaaS companies. Notable updates include the integration with Dropbox and the seamless integration with other cloud storage platforms like Google Drive, Box, and OneDrive.
5. Preview for macOS
Preview for macOS is a built-in PDF document editor and e-signature software for Mac users. With this app, businesses can easily sign and send PDF forms and agreements without the need for third-party software. Preview for macOS allows users to create and save multiple signatures to paste into PDFs and other files, and to password-protect sensitive documents for secure sharing. While it may have limited features compared to other e-signature software options, Preview for macOS is free and already included on all modern Mac computers. Its ease of use and convenience make it a great option for small businesses and freelancers who want a simple and cost-effective e-signature solution. Other e-signature software options like PandaDoc, eSignatures.io, and Adobe Sign may offer more features and customization options, but come at a cost starting at $13 per user/month.
SignRequest is an e-signature platform that promises easy, fast, and legally binding e-signing while maintaining the highest standards of security. It offers a wide variety of features and customization options for senders who need to send an average number of documents each month. SignRequest is easy to use, making it a top choice for businesses looking for an affordable and reliable e-signature solution. With the ability to create templates, collect signer attachments, and choose the authentication method that your signers can use to verify themselves, SignRequest is free for up to 10 documents per month, and unlimited documents start at just $9 per month per user. It also offers quick video tutorials on how to use the software, making it easy for anyone to get their questions answered quickly. Businesses can save time and money, improve workflow efficiency, and enhance customer experience by using SignRequest. Overall, SignRequest is one of the best e-signature software for businesses in 2023 due to its user-friendly interface, affordability, and security features.
Proposify is an e-signature software designed for small and medium-sized businesses (SMBs). It offers a range of features to manage and close quotes, contracts, and proposals, including branded templates, legally binding electronic signatures, and document tracking. Proposify integrates with Salesforce and other tech stacks, allowing agents to create agreements and proposals directly in the CRM. The software is SOC2 Type 1 certified and GDPR compliant, ensuring robust protocols to protect medical data and documents. However, Proposify is relatively expensive compared to competitors and has limited template customization options. It can also be challenging for multiple users to access the platform simultaneously, and third-party application integration is not always optimized. Overall, Proposify is a powerful tool for sales teams looking to streamline their document management and e-signature processes.
RightSignature is an electronic signature software that provides a fast, simple, and easy way to sign documents online. It is an excellent choice for businesses that want a tool that does one thing well. RightSignature offers an elegant interface and great features that make it user-friendly. It is a web-based solution that does not require any app downloads or installations. RightSignature allows users to upload, format, and send documents in only a few clicks. It also offers the ability to add form fields to PDFs via drag-and-drop functionality. Users can send multiple documents at once, create and share templates, send documents to multiple parties, and have signers sign in a specific order. RightSignature is part of the Citrix family of products, which targets medium and enterprise-level businesses. Its pricing starts at $12/user/month, and it offers custom branding, team statistics, and the ability to request signer attachments. While it may lack some features and functionality compared to its standalone competitors, RightSignature makes up for it with its simplicity and ease of use.
9. KeepSolid Sign
KeepSolid Sign is an electronic signature application designed for both personal and corporate use, providing a time-saving signature process and ease of use. It is a multi-platform e-sign solution that supports Android, iOS, Windows, macOS, and web browsers, making it accessible from anywhere, anytime. The software allows you to create your own unique electronic signature and store it for future use, drawing it on the app, importing it as a picture, or taking a photo of your actual signature. KeepSolid Sign offers offline signatures, enabling users to access documents and prepare everything even when their device is offline, and everything will be sent automatically as soon as they get an internet connection. Other top benefits include team collaboration tools, status notifications, and document templates. KeepSolid Sign is used by real estate businesses, HR departments, sales teams, and service industries, making it an excellent choice for businesses of all sizes. Pricing starts at $9.99 per month for single users, and there’s a 14-day free trial available.
SignNow is a cost-effective and user-friendly e-signature solution that enables businesses to sign documents from any device. With SaaS, public cloud, and private cloud deployment options, signNow offers the same underlying API, making it easy for customers to integrate the software into popular platforms. Its key features include team collaboration, reusable templates, two-factor authentication, and administrative tools. signNow also offers a no-code solution to e-signing and allows you to designate what type of data can be assigned to a specific field for data validation. With a straightforward interface and extensive integrations, signNow is a reliable option for small businesses. Its affordable pricing, starting at $8/month per user for unlimited document sending and templates, makes it an attractive option for businesses of all sizes.
11. Formstack Sign
Formstack Sign is an electronic signature software that offers a fast, secure, and easy way to sign important documents from anywhere and on any device. With its no-code features, even non-technical team members can collect e-signatures effortlessly. The software allows customization of templates, drag-and-drop signatures, auto-reminders, and collaboration with multiple participants. It also offers signer redirection and referral, document conversion, and reuse of forms. Formstack Sign is HIPAA compliant, ensuring the confidentiality and protection of sensitive data. Its audit trail feature automatically records the history of each document, making it easy to review the document trail from beginning to end. With plans starting at $18/user/month, Formstack Sign is a flexible and cost-effective solution for businesses of any size.
Lightico is a web-based e-signature solution that offers a range of features for high-volume B2C transactions. The software is part of a wider customer experience platform that includes document conversion into smart forms, ID verification, and payment collection. With Lightico, businesses can easily connect to their CRM, call center agent toolbars, websites, and live chat, allowing seamless collaboration with customers and team members. The software offers in-call e-signature and document-sharing capabilities for sales, service, and regulatory compliance. Sales reps can visually engage customers with product photos, sign orders, and collect payments securely. Lightico is PCI-DSS compliant, ensuring customer card details are secure. The software integrates easily with enterprise CRM systems and is cloud-based, allowing for long-term record-keeping to comply with regulations. While Lightico offers a solid mobile version, it could improve website links, document creation, and technical issues. Overall, Lightico is a reliable option for businesses looking for efficient e-signature and document automation tools.
13. OneSpan Sign
OneSpan Sign is a digital document signing solution that offers high levels of security and compliance for electronic signatures. It is used by thousands of enterprises in various sectors such as healthcare, finance, government, and pharmaceuticals. OneSpan Sign is flexible and can be deployed on a public cloud, a private cloud, or on-premises. Its intuitive user interface and responsive design allow the software to be used on desktops, laptops, tablets, or smartphones. OneSpan Sign’s audit trail feature and white-labeling option make it stand out from its competitors. It also integrates seamlessly with third-party applications such as Salesforce and SharePoint.
14. Secured Signing
Secured Signing is a comprehensive digital signature solution that offers advanced collaboration and security features that meet enterprise needs. Secured Signing supports multi-factor authentication using SMS, passcode, and even video confirmation. With support for Doc/Docx, PDF, ODS, ODT, Xls/Xlsx, and RTF documents, this software is versatile and flexible. The audit trail keeps logs of steps in signing documents, and the software supports both sequential and non-sequential orders of digital signature workflows. The free version supports signing and sending up to 3 documents per month, making it a cost-effective option for businesses of all sizes. The video confirmation feature, face-to-face signatures, and online verification of signatures make Secured Signing stand out from other e-signature software options.
15. HubSpot Signature Generator
The HubSpot CRM email signature generator is a powerful tool that simplifies the process of creating professional and consistent email signatures for individuals and businesses. With its intuitive interface, users can easily customize their signatures with key details such as name, job title, contact information, social media links, and even company branding elements like logos and banners. This generator ensures that every email sent from HubSpot is accompanied by a polished and branded signature, enhancing the overall professionalism and credibility of the sender. By streamlining the signature creation process, HubSpot empowers users to make a lasting impression with every email they send, while saving time and effort in managing their email signature across various platforms and devices.
Partner with Us
Selecting the best e-signature software for your business is a crucial decision that can streamline your document workflows and enhance productivity. Ubique Digital Solutions stands out as a trusted and innovative provider in the field, offering a comprehensive suite of features and a user-friendly interface. By partnering with us, you can harness the power of their advanced e-signature technology and take your business to new heights of success. Don’t miss out on this opportunity – follow and contact us now!
Q: What are the compliance standards for e-signature software?
To be considered secure and trustworthy for businesses, e-signature software must comply with certain compliance standards and regulations. The most common compliance requirements that businesses should look for when choosing e-signature software include General Data Protection Regulation (GDPR) compliance, electronic signature laws compliance, and industry-specific compliance regulations such as HIPAA and PCI compliance. Additionally, businesses should ensure that the software provides secure technology infrastructure, authentication and identity proofing methods, access controls, security and encryption, audit trails, and workflow automation processes. Integration with other business systems and mobile application support are also important features. Ultimately, protecting the business and its sensitive information should be a top priority, and consulting with a lawyer can provide additional guidance.
Q: What integrations are available for e-signature software?
E-signature software vendors offer various third-party integrations to streamline workflows and improve productivity. These integrations allow users to bring in documents stored elsewhere and use CRM software to import contacts. Some common integrations include Salesforce, Box, Dropbox, Google Drive, and other customer relationship management or document management tools. Look for a solution that seamlessly integrates with third-party tools and software you’re already using to make your life easier. Additionally, the software must have an open API that you can customize if you need to embed e-sign functionality on your website or applications. Businesses can also choose from several e-signature software solutions that offer integrations with other platforms, such as OneSpan Sign, Zoho Sign, Formstack Sign, BambooHR, Revver, KeepSolid Sign, SignEasy, FileInvite, DigiSigner, and eSign Genie.
Q: Are there any mobile apps for e-signature software?
Yes, there are mobile apps available for e-signature software. Some of the popular ones include Smallpdf, SignWell, and eSignatures.io. These apps allow users to sign and send documents electronically from their mobile devices. They support cross-device use through web browsers and come with free standalone mobile apps. They also offer features such as custom fonts, audit trails, and reminders to sign. With these apps, businesses can send mobile contracts in bulk, and users can sign documents on-the-go.