Close this search box.

Airtable vs Smartsheet: Which is the Better Project Management Tool?

Airtable vs Smartsheet: Which is the Better Project Management Tool?

Project Management Overview

Project management: Airtable vs Smartsheet, logos, icon

Project management is a critical part of running any successful business. Making sure that tasks are completed on time and that all necessary information is organized can help ensure that projects are completed on time and as expected. With so many project management tools available, it can be difficult to decide which one is best for your company. Airtable and Smartsheet are two of the most popular project management tools, but which one is the better choice? In this article, we’ll compare Airtable and Smartsheet to help you decide which one is the best for your company’s needs.


Airtable vs Smartsheet: Features

Airtable vs Smartsheet: Features

Airtable and Smartsheet are two popular project tools that offer a variety of features to help users manage workflows. Airtable offers feature such as custom views, calendar and Gantt views, and automation. Smartsheet, on the other hand, provides users with advanced automation capabilities, collaboration tools, and reporting features. When it comes to pricing, Airtable offers an affordable plan and several enterprise-level pricing plans, while Smartsheet offers a free plan, as well as flexible pricing that can be tailored to an individual’s needs.


Features of Airtable

Features of Airtable, website screenshot

Airtable, in particular, is a powerful yet user-friendly collaboration platform that has a lot of features to offer. Airtable is a web-based spreadsheet platform that enables users to quickly and easily create and organize their data. It operates similarly to a traditional spreadsheet but with the added benefit of being able to access data from anywhere. Airtable allows users to customize their spreadsheets with rich text, photos, videos, and other media. The platform has a wide range of tools and features to help users keep their data organized and easily accessible.

The platform also allows users to create custom forms to collect data from other users. These forms can be used to collect information from customers, collaborators, or other stakeholders. All data collected is stored in the cloud, making it easy to access from any device. In addition to forms, Airtable also offers users the ability to create custom views of their data. This allows users to quickly find the information they need without having to search through large datasets.

Airtable also has an intuitive interface that makes it easy to use. The platform is designed to be user-friendly, with features like drag-and-drop capabilities and a customizable dashboard. This makes it easy for users to get started quickly and start managing their data without any technical knowledge. In addition, the platform offers a wide range of integrations with other third-party tools, making it easy to connect with other services and applications.


Features of Smartsheet

Features of Smartsheet, screenshots

Smartsheet is a collaboration platform that provides an array of features to help teams communicate and collaborate more effectively. It is designed to make it easier to work together, share information, track progress, and make better decisions.

Smartsheet has various tools that allow you to connect, sync, and organize your data. The platform offers a range of features such as task management, project tracking, document sharing, and real-time collaboration. It also provides an intuitive user interface that makes it easy to view and manage tasks, projects, and documents.

The platform also supports customizable features that can be tailored to the needs of the user. For example, you can customize the layout of the task list, add filters, and create custom fields. In addition, it also offers features such as automated notifications, time tracking, and project reporting.

Smartsheet also offers a range of integrations with other popular apps and services. This allows you to easily connect Smartsheet with other apps and services such as G Suite, Microsoft Outlook, Slack, and Salesforce. This makes it easy to move data between apps and services, allowing you to stay connected and collaborate more effectively.


Airtable vs Smartsheet: Pricing

Airtable vs Smartsheet: Pricing

Airtable offers four pricing plans: Free, Plus, Pro, and Enterprise.

  • The Free plan is ideal for personal use or to test the platform. It includes up to 1200 records, 2GB of attachment space, up to 5 bases, and basic automation features.
  • The Plus plan offers more features such as real-time collaboration, up to 5,000 records, up to 50 bases, and more.
  • The Pro plan offers unlimited records, unlimited bases, and enhanced automation features.
  • The Enterprise plan is tailored for larger businesses and offers customizations such as dedicated account management and priority support.


Smartsheet similarly offers four pricing plans: Free, Individual, Business, and Enterprise.

  • The Free plan includes basic features such as access to up to 10 sheets and up to 5 collaborators.
  • The Individual plan offers up to 100 sheets and up to 50 collaborators.
  • The Business plan offers up to 500 sheets and up to 200 collaborators.
  • The Enterprise plan offers unlimited sheets and collaborators, as well as advanced features such as data import/export, automated reporting, and more.


Both Airtable and Smartsheet offer affordable pricing plans for businesses of all sizes. For more details on each software’s pricing plans, please visit &


Airtable vs Smartsheet: Ease of Use

Airtable vs Smartsheet: Ease of Use

User Interface of Airtable

  • Airtable’s user interface is intuitive, user-friendly, and straightforward
  • The platform is organized in a grid-like structure
  • Users can customize the table according to their needs
  • All fields and data are clearly visible
  • Users can easily search for and add information
  • Additional columns and fields can be added to the table
  • Users can organize columns and fields into categories
  • Collaboration is made easy with sharing and collaboration tools
  • Users can invite others to join their workspace
  • Commenting on records and assigning tasks to others is possible
  • Reminders and notifications can be set for specific tasks or events
  • The user interface is highly customizable, users can change color scheme, font size, and typeface
  • Custom views can be created and saved for different tasks


User Interface of Smartsheet

  • Comprehensive and organized user interface
  • Straightforward and easy to understand UI
  • Clearly labeled navigation and settings
  • Main workspace is the “Sheet” for data entry and task assignment
  • Sheets can be organized into customizable views
  • Customizable sheet interface with features like conditional formatting and data validation
  • Sharing sheets with collaborators for real-time collaboration
  • Mobile app available for iOS and Android devices
  • Mobile app features same functionality as desktop version
  • Easy project setup, team collaboration, and task management
  • Intuitive design and features for staying organized and on top of projects
Airtable vs Smartsheet: Ease of Use


Airtable vs Smartsheet: The Learning Curve

Taking a deeper look into the learning curve of both Airtable and Smartsheet, users may find both platforms easy to use, yet they offer different approaches to learning. Both provide detailed tutorials and robust support centers to answer questions for beginners, but the learning curve of each platform differs in complexity.

Airtable offers an intuitive user interface with drag-and-drop functionality, making it easy to learn how to use the platform. It also offers premade templates with the ability to customize them, so users can quickly get up and running with their projects. With its simple navigation, users can easily access all of Airtable’s features, allowing them to customize their projects to their liking.

Smartsheet, on the other hand, is more complex than Airtable. It provides an array of features, such as advanced reporting and analytics, and an array of project management tools. This makes it slightly more challenging to learn how to use the platform. However, Smartsheet does offer comprehensive tutorials and support materials to help users learn how to use the platform.

Overall, both Airtable and Smartsheet have a learning curve that is suitable for beginners. Even though Smartsheet may be slightly more complex than Airtable, both offer comprehensive tutorials and support materials to help users quickly learn how to use the platform.


Airtable: Pros and Cons

Airtable: Pros and Cons

Pros of Airtable

  • Expansive feature set for storing, organizing, and managing data
  • Customizable fields and interface to fit specific needs
  • Built-in collaboration tool for team collaboration and task assignment
  • Easy sharing of files, discussion of ideas, and coordination of changes
  • Integration with popular applications like Dropbox, Google Drive, and Slack
  • Centralized data management in one place for efficiency
  • Quick and easy sharing of projects with relevant stakeholders.


Cons of Airtable

  • Difficulty in customizing and setting up tasks, especially complex rules and filters
  • Limited integration with some critical software tools
  • Challenges in collaboration, including lack of strong version control system and limited communication features
  • Potentially high cost, especially for larger teams or businesses


Airtable: Collaboration

Airtable: Collaboration

Airtable is a great platform for collaboration, allowing for team members to work together on projects and tasks in a shared environment, and to stay up to date with edits and changes. Group projects can be made easier with Airtable’s collaboration tools, which include options for assigning tasks to individuals or groups, setting due dates, and providing comments and feedback. Additionally, each team member can create a personal view of the data, so that they can see only the information they need to work on. This helps to reduce clutter and makes it easier for everyone to focus on what they need to do.


Smartsheet: Pros and Cons

Smartsheet: Pros and Cons

Pros of Smartsheet

  • Intuitive user interface for easy project and task management
  • Powerful features like Gantt charts, timeline view, and task dependencies
  • Automation options for streamlining repetitive tasks
  • Customizable platform with templates, custom fields, and formulas
  • Integrations with popular tools like Office 365, Google Drive, and Salesforce
  • Ability to incorporate data from other systems and manage projects efficiently


Cons of Smartsheet

  • Lack of flexibility in customization compared to other tools like Airtable
  • Limited integrations with services like Google Drive or Dropbox
  • Inability to create dynamic charts and graphs for data visualization
  • Potentially higher cost compared to alternative solutions
  • Cost increases as more users are added


Smartsheet: Customization

In terms of customization, Smartsheet has several unique features that can be advantageous for users who are looking for a more tailored experience.

  • Support for custom formulas to perform accurate calculations and manipulate data
  • Ability to create custom reports for tracking progress and analyzing data
  • Customization of workflows to create tailored processes and increase efficiency


Airtable vs Smartsheet: Data Security and Privacy

Airtable vs Smartsheet: Data Security and Privacy

Security Features of Airtable

  • Robust security features for protecting user data
  • Storage of data in secure and encrypted databases
  • Encryption of data in transit using TLS 1.2 protocols
  • Strong password requirements and two-factor authentication
  • Option for IP whitelisting or single sign-on (SSO) for added account protection
  • Advanced security measures to ensure data privacy and control access
  • Ability to control who can view, edit, and delete user data
  • Sharing, locking, and password protection options for records and databases
  • Auditing tools to monitor user activity and detect suspicious behavior
  • Alerts for unauthorized access or activity to maintain data security


Security Features of Smartsheet

  • Secure HTTPS protocol for safe data transmission
  • Secure, distributed infrastructure to protect against threats
  • Regular vulnerability scans and intrusion detection tests
  • Data stored in a secure, distributed datacenter
  • Dedicated team of security experts ensuring data security and privacy
  • Two-step verification process for user account protection
  • Individual permissions to control access and visibility of data
Airtable vs Smartsheet: Identity & Access Management


Airtable vs Smartsheet: Identity & Access Management

Airtable offers identity and access management tools with the ability to create custom roles and permission settings. This allows users to grant access to specific records and manage data access for individual users. In addition, all data is encrypted in transit and at rest, and Airtable offers two-factor authentication for extra security.

Smartsheet also offers robust identity and access management tools. It includes enterprise-grade authentication, multi-factor authentication, and single sign-on capabilities. This ensures the security of user data, and allows for granular control over user access. Smartsheet also allows users to create custom roles and roles-based access control for added security.


Airtable vs Smartsheet: Customer Support

Airtable vs Smartsheet: Customer Support

Customer Support of Airtable

  • Comprehensive customer support available 24/7
  • Knowledgeable and friendly support team
  • Extensive resources including Knowledge Base, tutorials, and videos
  • Regularly updated blog with software updates and tips
  • Airtable Community for users to ask questions and get help from others


Customer Support of Smartsheet

  • Multiple customer support channels: help center, phone support, live chat, and social media
  • Extensive knowledge base with video tutorials, articles, and a forum
  • Phone support available during extended hours
  • Live chat feature with trained agents
  • Active community forum with experienced users
  • Dedicated customer support team ready to answer questions


Airtable vs Smartsheet: Knowledge Base

Knowledge Base

The Airtable knowledge base is organized into categories that are easy to navigate. It offers a variety of articles and tutorials that explain how to use Airtable features and products. The articles are written in a friendly, easy-to-understand tone that is suitable for all levels of users. The search feature allows users to quickly find the information they need, as well as related topics.

Smartsheet’s knowledge base is also organized into categories, and it offers comprehensive documentation on all the features and products. However, the articles are written in a more technical tone, which may make them difficult to understand for users who are not familiar with Smartsheet. Additionally, the search feature is not as robust as Airtable’s, so it may take longer to find the information needed.


Airtable vs Smartsheet: Integrations

Integrations, tools

Integrations of Airtable

  • Airtable offers several integrations to enhance productivity and save time.
  • Integrations can be used for tasks like sharing files, automating workflows, and syncing data between applications.
  • Integration with Slack enables notifications and reminders for tasks.
  • Airtable integrates with popular services like Gmail, Trello, and Dropbox.
  • Integrations are easy to set up and can be customized to fit specific workflows.
  • Detailed documentation and support are available for all integrations.


Integrations of Smartsheet

  • Smartsheet integrates seamlessly with Airtable, providing convenience and productivity for users.
  • The integration allows users to create sheets in Airtable and manage projects in Smartsheet.
  • Users can easily transfer information between the two applications, keeping everyone involved in the project on the same page.
  • Smartsheet integration enables users to access data from Airtable and create visualizations and charts in Smartsheet.
  • The automation feature in Smartsheet helps users create and assign tasks, track progress, and set deadlines.
  • Smartsheet can integrate with business intelligence tools like Tableau and Power BI, allowing users to analyze and visualize data from Airtable.
  • The integration enhances project management, data accessibility, and integration with business intelligence tools, leading to increased productivity and efficiency.


Final Thoughts

The project management tool that is best for you depends on your individual project needs and preferences. Ease of use is a major factor to consider, as the most user-friendly tool will be the most effective to use. Additionally, you should make sure that the tool you choose has the features you require to complete the project successfully.


Partnering with Ubique Digital Solutions

If you find yourself grappling with this decision or want to make the most of these tools, Ubique Digital Solutions is here to assist. We bring years of experience in digital solutions and project management, helping businesses make the best technology decisions to achieve their goals. Reach out to us to explore how we can tailor our expertise to meet your specific needs and elevate your business to the next level.



Q: Are there any differences in the collaboration capabilities of Airtable and Smartsheet?

A: Airtable offers real-time collaboration with commenting and mentions, whereas Smartsheet offers similar collaboration features along with activity logs and automated notifications.


Q: Is there a difference in the pricing models of Airtable and Smartsheet?

A: Yes, Airtable offers a tiered pricing model based on user count and features, while Smartsheet offers pricing based on user count with additional enterprise plans.


Q: Can Airtable and Smartsheet integrate with other tools and platforms?

A: Yes, both Airtable and Smartsheet offer integrations with popular tools and platforms like Zapier, Slack, and Google Drive.

Want to learn more?

Contact UDS to learn How we Can Help




Latest Post


Latest Blogs

Our Latest News

Join Our Mailing List

Subscribe To Our Newsletter

Stay up-to-date with the latest trends in digital marketing and receive exclusive tips and insights by subscribing to our newsletter.